Sample for Meeting Minutes

Minutes of Meeting of Events Organizer Team Date: 1 Nov 2012 Time: 12: 00 p. m. Scene: Bilik Kuliah 2, PBPI Present: 1. Phang Yuen Jun 2. Juani Eyat Juleng 3. Tiang Leh Mei 4. Tan Hooi Gia 5. Kanagah A/P Raman 6. Siti Fatimah Abduh Razak 7. Yap Paul Yin 8. Sam Chee Xin In participation: Madam Nadiah bt Zainal Abidin 1. 0 Objective Determination The group examined about the goals and occasion to be held. Accordingly, the group chose to sort out another year celebration for 2013. 2. 1 Event Description Title: 2013 New Year Celebration Party Objectives: To celebrate and invite the new year with UTeM enormous family and the network * To advance the connection between UTeM residents and non-UTeM residents * To elevate and acquaint UTeM with the network Venue: Main Hall, Main Campus, UTeM Attendee: Anyone (Al l UteM Citizens and pariahs) 2. 0 Roles Distribution in the Team The jobs of the group were resolved by individual’s readiness and team’s understanding. The jobs circula tion is as underneath: Chairman: Siti Fatimah Abduh Razak Secretary: Tiang Leh Mei Treasurer: Tan Hooi Gia Food and refreshment: Juani Eyat Juleng (choose the menu)Set Designer: Phang Yuen Jun Event Planner: Kanagah A/P Raman Publicity: Sam Chee Xin Sponsorship: Yap Paul Yin 3. 0 Other things to be talked about and chosen The director requested that the colleagues do investigate on their individual role’s comparing undertakings. For the coming gathering, every one of the individuals can propose their arrangement for the food menu, set structure, occasions and exposure. They have to anticipate the spending plan for each related field as well. 4. 0 Date of next gathering The following gathering will be planned on eighth Nov 2012, 11am at Bilik Kuliah 2, PBPI. 5. 0 Closing addressThe director summed up the choice made in the gathering and said thanks to the counselor and the colleagues for having commited themselves to the task. The gathering was dismissed at 1:00 p. m. UTeM Eve nts Organizer Team-2013 New Year Celebration Party AGENDA Date: eighth Nov 2012 Time: 11:00 a. m. Setting: Bilik Kuliah 2, PBPI Order of business: 1. Chairman’s address 2. Minutes of the past gathering 3. Matters emerging out of the minutes 4. Reports from each sub-panels: * Food and refreshment * Set Designer * Event Planner * Publicity * Treasurer * Sponsorship 5. Uncommon business 6. Some other business 7. Date, time and spot of next gathering 8. Close